Administering Archived Reports

If a 'CVS' archive is being used, saving a report to an existing report adds a new version to the archive, rather than replacing the previous version. The versions are stored until removed explicitly by the user, or according to the version archive rule.

If a user has at least read permission in an archived report, the archived report shows up on the repository tree on the user's Portal page. A user can then click on the archived report name to view the report.

The administrator can select any report from the tree and delete it, and is not restricted by the access permission of the report. Once a folder or report is deleted, it is moved to the trashcan.

End users can delete a report from the repository tree if they have delete permission on the report. When a report is deleted, it is placed in a trashcan, and can be recovered by an administrator.

The trashcan can be accessed by clicking on the 'Trashcan' node on the navigation tree under the Report tab. To restore a folder or report, select the folder or report and click 'Undelete'. The folder or report is recovered from the trashcan and placed back in the archive. A folder or report can be permanently removed from the archive by deleting it from the 'Trashcan'. After the folder or report is deleted from the 'Trashcan', it cannot be restored to the archive.

Similarly, archived reports can be removed from the repository without the file being deleted. This is called 'Unmount', and can be done on the detail page of the archived report, or that of its parent folder. At the folder level there is also an option to 'Scan' which will look at the physical folder contents and recreate the repository entries. This could also be used to add arbitrary documents to the repository.

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